1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1;  Carol Studdard, District No. 2; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Superintendent David Owens was also present for the meeting. 

Superintendent

2. C-1 Minutes of student disciplinary hearings and regular meeting on January 17, 2008; and workshop meeting on January 24, 2008

Attachment: Jan1708.pdf
Attachment: Jan1708Disc.pdf (Confidential Item)
Attachment: Jan2408.pdf

Deputy Superintendent

3. C-2 Proposed Staff Allocation Changes - 2007-2008

Attachment: Allocations - Proposed Changes - 02-21-08.pdf

Information Services

4. C-5 Programmer Efficiency Tool Request

Human Resources

5. C-6 Amend the 2007-2008 Salary Schedule

Attachment: Salary Schedule Amendment 2-21-08.pdf

6. C-7 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 02-08.pdf

7. C-8 User Agreement between FDLE and School Board of Clay County

Attachment: FDLE Agreement 2008.pdf

8. C-9 Settlement Agreement with former employee Belinda King

Attachment: Settlement Agreement.pdf (Confidential Item)

9. C-10 Ratify the Memorandum of Understanding between CCEA and the School District of Clay County

Attachment: CCEA Memorandum of Understanding 2-21-08.pdf

10. C-11 Affiliation Agreement between University of Central Florida School of Social Work and the School Board of Clay County

Attachment: University of Central Florida Agreement.pdf

Instruction

11. C-12 Co-Enrollee list for January 2008

Attachment: Co-Enrollee list Jan 2008.pdf (Confidential Item)

12. C-13 Teaching American History grant Field Trip

13. C-14 Charter School Resolution

Attachment: Charter School Resolution 08 09.pdf

14. C-15 Clay County Education Foundation Audit

Attachment: CCEF Audit Report.pdf

15. C-16 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements Mar 08.pdf

16. C-17 Student Travel

Attachment: BACKUP-FEBRUARY, 2008.pdf

17. C-19 Agreement between CCSD and Orange Park Medical Center for CCSD students to perform Health Careers clinicals

Attachment: AffiliationAgreementSchoolBoardofClayCounty (2).pdf

18. C-20 Resolution supporting the goals and ideals of Career and Technical Education Month

Attachment: RESOLUTION.pdf

Business Affairs

19. C-21 Monthly Property Report - January, 2008 - Furniture/Equipment

Attachment: Furniture-Equipment Report-January, 08.pdf

20. C-22 Monthly Property Report - January, 2008 - AV Materials

Attachment: Audiovisual Report-January, 08.pdf

21. C-23 Monthly Property Report - January, 2008 - Software

Attachment: Software Report-January, 08.pdf

22. C-24 Monthly Property Report - January, 2008 - Vehicles

Attachment: Vehicles Report-January, 08.pdf

23. C-25 Warrants and Vouchers for JANUARY, 2008

Attachment: WARRANTS AND VOUCHERS.xls

24. C-26 Budget Amendments for the Month of January, 2008

Attachment: Impact stmt Jan 2008.pdf
Attachment: General Fund Revenue.xls
Attachment: General Fund Appropriations.xls
Attachment: Debt Service.xls
Attachment: Capital Projects.xls
Attachment: Food Service.xls
Attachment: Special Revenue.xls
Attachment: Internal Service.xls

25. C-27 Monthly Financial Report for January, 2008

Attachment: MONTHLY FINANCIAL JAN, 2008.xls

26. C-28 Deletion of Certain Items Report - February, 2008

Attachment: Monthly Deletion Report-February, 2008.pdf
Attachment: Monthly Deletion Report (Attachments)-February, 08.pdf

27. C-29 Write Off Non-Sufficient Funds (NSF) Checks at SPC, MHS, and LAJH

28. C-30 Bids to Be Awarded February 2008

29. C-31 Bid Renewals February 2008

Support Services

30. C-32 Final (Phase III) Plans and Specifications to Re-Roof Buildings 1 & 3 at Clay High School

31. C-33 Final (Phase III) Plans and Specifications to Renovate Restrooms/Shower Rooms at Green Cove Springs Junior High School

32. C-34 Final (Phase III) Plans and Specifications for Fire Alarm Replacement at Lakeside Junior High School

33. C-35 Construction Contract for A/C Duct Board Replacement, B-3C at Clay High School (Phase II)

Attachment: CHS.BidTab.DuctBoard.B3C.pdf

34. C-36 Construction Contract to Re-Roof Buildings 1 & 2 at Keystone Heights High School

Attachment: KHH.ReRoof.BidTab.pdf

35. C-37 Construction Contract to Re-Roof Buildings 1, 2, 3 & 4 at Lake Asbury Elementary School

Attachment: LAE.ReRoof.BidTab 001.pdf

36. C-38 Construction Contract to Replace Transite Panels and Doors on the East Walls, Buildings 3, 4, 5, 6, 7 & 8 at Keystone Heights Elementary School

Attachment: KHE.Wall.Doors.BidTab.pdf

37. C-39 Deductive Change Order #3 (Direct Purchasing) for OakLeaf Village Elementary

Attachment: CO 3 OVE.pdf

38. C-40 Deductive Change Order #4 (Direct Purchasing) for Shadowlawn Elementary School

Attachment: CO 4 SLE.pdf

39. C-41 Modification to Clay County Utility Authority Developer Agreement for Shadowlawn Elementary

Attachment: Modification to CCUA Dev. Agrmt.pdf

40. C-43 Pre-Qualification of Contractors

Attachment: Contractor List 2,15,08.pdf

41. C-44 Clay County Utility Authority Grant of Easement for OakLeaf Village Elementary School

Attachment: CCUA Easement OVE.pdf

42. C-45 Clay County Utility Authority Close-Out Documents for OakLeaf Village Elementary School

Attachment: CCUA Close-Out OVE.pdf

43. C-46 Fleming Island Plantation Community Development District Boundary Amendment

Attachment: FIPCDD Boundary Amendment.pdf

44. Adoption of all remaining Consent Items

Minutes: Consent Items C-3, C-4, C-42, C-47, and C-48 were moved to Discussion by Mr. Bolla and C-18 was moved by Mrs. Vallencourt.  No items were deleted.

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion or deleted.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

45. Recognize Volunteers of the Year (Carol Studdard)

Minutes: Tomilyn Edwards, Daniel Donovan and Junella Johnson were presented with certificates in appreciation of their volunteer service to the Clay County School District.

Deputy Superintendent

46. Public Hearing - CCSB Policy 6GX-10-2.18 Retirement and Resignations

Attachment: CCSB Policy 2.18 Retirement and Resignations - Public Hearing.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve policy as submitted	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

47. Proposed Staff Allocations for 2008-2009

Attachment: Allocations - Proposed for 2008-2009.pdf
Attachment: Allocations - Proposed Supplements - 2008-2009.pdf

Motions:
Approve Staff Allocations as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

48. C-3 (Bolla) Amendments to Clay County School Board Policy 6GX-10-6.01 Educational and Ancillary Facilities, I. Relocatable Facilities

Attachment: CCSB Policy 6.01 Educational and Ancillary Facilities - Advertise.pdf
Minutes: 

The original policy was written to develop the definition of capacity.   At the time, we had no policy for the use or replacement of relocatables.  It was later determined that permanent and relocatable student stations would be used in the determination of capacity.  The amendment to the policy will bring the policy in line with the current definition of capacity.   

Motions:
Approve policy change as submitted.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Information Services

49. C-4 (Bolla) Clay County Strategic Plan Strategy 6-1, Standardize Planning Methods

Minutes: 

No action was required on this item.  The project was originally approved through the Strategic Plan and the item was brought before the board for information due to the increased cost.  Mr. Moore explained that in order to fully meet all the software demands created by concurrency and growth, the additional software is desperately needed.  The present programs are inefficient and the existing software does not support the programs needed.  Staff  will proceed with the planned purchases.

Instruction

50. C-18 (Vallencourt) Contract to open Vystar Credit Union at Fleming Island High School as part of the Academy of Business, Finance and Technology

Attachment: Vystar agreement.pdf
Minutes: 

Mrs. Vallencourt, as well as other board members, expressed concern about setting a precedent with naming the Academy after Vystar.  Paul Parker, Director of Career and Technical Education, explained that this is a common practice in other Florida counties for attracting such partnerships with businesses.  Mr. Parker will gather information from other counties who are doing this, and the item will be delayed until the March meeting. 

Motions:
Motion to delay to a date certain (March 20, 2008) for further information and discussion regarding the naming of the Academy.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Nay

Support Services

51. C-42 (Bolla) Appraisal and Survey on Roderigo Property

Attachment: Appraisal_Survey_Roderigo 2,21,08.pdf
Minutes: Mr. Bolla pulled this item, as well as C-47 and C-48, for budgetary reasons.  Mike Elliott, Assistant Superintendent for Support Services, explained that these projects are funded through Capital Outlay revenue and that cutting these projects would not help with the Operating budget windfall.   

Motions:
Accept the survey and appraisal and authorize development of an Option Contract and Advertisement of the School Board’s intent to acquire this property for the District Office Complex.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Nay
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

52. C-47 (Bolla) Construction Contract for Middleburg Elementary School New Entrance Drive

Attachment: MBE Parking Contract.pdf

Motions:
Award the construction contract to Walding Company, Inc., the low bidder meeting specifications, the base bid in the amount of $159,884.00.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

53. C-48 (Bolla) Construction Contract for Thunderbolt Elementary School New Parking Lot

Attachment: TBE Parking Contract.pdf

Motions:
Award the construction contract to Walding Company, Inc., the low bidder meeting specifications, the base bid in the amount of $574,327.00.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Nay
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

54. Special Pupil Requests

Minutes: 

At Superintendent Owens' request, Mrs. Chapman reported that 24 students have requested an SPR for next year from Lake Asbury Elementary to Shadowlawn Elementary School.

55. Deferred Retirement Option Plan

Minutes: 

Superintendent Owens asked for direction from the Board on extending DROP for administrators.  Consensus was that he should hold the course and not extend.  There was interest from the Board in establishing a policy to restrict the extension of administrators beyond DROP. 

56. Budget Update

Minutes: 

Dr. Copeland gave a brief update on the budget situation and the SBA fund.  The budget calendar was also distributed establishing pertinent dates for the 2008-09 budget process. 

57. State Science Standards

Minutes: 

Mrs. Vallencourt reported that the State Board of Education voted to amend the proposed science standards.  The new amended language states (new language is underlined), "Recognize that fossil evidence is consistent with the scientific theory of evolution that living things evolved from earlier species."